Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Part Time Work Schedule Additional Schedule Information

• This position will work in person from the Athens, GA office Monday through Friday.
• The position will work 30 hours per week and hours must fall between 8AM and 5PM.

Advertised Salary $60,000-$68,000, Commensurate with Experience Posting Date 11/25/2025 Open until filled No Closing Date 12/12/2025 Proposed Starting Date 01/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Admin Ops Specialist I FLSA Exempt FTE 0.75 Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications

• Prior legal setting experience
• Prior program & project management experience

Position Summary
This position will serve as the Experiential Program Manager and will offer executive-level support and will play a vital role in supporting the operations of the Law School's Experiential Clinical Programs, including program governance, coordinating with external partners and HR, and supervisory and finance duties. The position will also assist the Associate Dean with strategic projects, program design, and student support. The Experiential Program Manager will report to the Associate Dean for Clinical Programs and Experiential Learning at the School of Law.
Knowledge, Skills, Abilities and/or Competencies

• Problem-solving skills
• Strong organizational and project management skills
• Communicate effectively and professionally both verbally and in writing
• Proficient with technology and database management
• Effective leadership and supervisory skills
• Ability to process and handle confidential information with discretion
• Research and analytical skills

Physical Demands

• Type and sit at a computer for long periods of time
• Lift up to 15 pounds on an intermittent basis

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Clinical Program Administration

• Operate on behalf of the Associate Dean for Clinical Programs and Experiential Learning.
• Develop, maintain, and disseminate policies and procedures.
• Manage clinical faculty operations by organizing meetings (agenda collection, scheduling, note-taking, and distribution), coordinating clinical subcommittee charges and reports, and organizing annual workshops.
• Coordinate program data collection to inform program design.
• Assist the Associate Dean with strategic projects.

Percentage of time 25 Duties/Responsibilities
Communication Management

• Operate as the primary point of contact for both internal and external stakeholders at the UGA Clinical Programs including to the Dean's Office and other Law School units on experiential education matters; respond to or direct inquiries appropriately.
• Coordinate communication and operations by managing visitors and the clinic phone line; collaborate with faculty and administrators to provide accurate updates on clinic activities; maintain the clinic alumni database.
• Prepare and submit reports for ABA compliance, service learning, and university requirements.
• Support student engagement by coordinating admitted student outreach, conducting student polling on experiential education interests, and assisting with class preferences and room scheduling.
• Proactively collaborate with other departments and offer assistance on experiential learning initiatives.
• Assist with maintaining and updating clinic websites.
• Develop, compile, and distribute clinic communications, including newsletters and social media content.

Percentage of time 20 Duties/Responsibilities
Business Operations

• Supervise staff in the clinical programs, including overseeing assignments and coordinating or providing training on HR and finance processes.
• Ensure direct reports adhere to all UGA and USG HR and Payroll policies and procedures including performance evaluations, hiring and onboarding, time and absences approvals, employee development, and UGA required training.
• Track and review HR matters; assist with compiling materials and coordinating committees for faculty hiring and promotion.
• Assist with clinic and externship budgets, external funds; prepare accurate program cost projections; assist with budget reports, and supporting materials for grant applications and development initiatives.
• Manage office supplies inventory, create purchase orders, and coordinate delivery for the Experiential Programs.

Percentage of time 20 Duties/Responsibilities
Event Management

• Delegate, coordinate, and execute clinic events, including town halls, speaker engagements, and admissions or development presentations; prepare and update related presentation materials.
• Create and deliver presentations to various audiences.
• Process all related financial transactions for events within 30 days of the event.

Percentage of time 15 Duties/Responsibilities
Facilities Management

• Manage office space logistics, including coordinating access lists each semester, organizing office moves, and scheduling shared rooms.
• Oversee and ensure maintenance of shared equipment such as copiers.
• Maintain and update building signage.
• Serve as the primary contact with facilities management, including submitting, scheduling, and overseeing maintenance requests.

Percentage of time 10 Duties/Responsibilities
Academic Support

• Manage the clinic and externship application portal, including creating and distributing annual application timelines.
• Oversee student timekeeping processes in collaboration with IT.
• Prepare materials for student awards.
• Provide students with information and guidance on clinical and externship opportunities across all programs.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name UGA School of Law Budget Office Recruitment Contact Email LawBudget@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents